Guidelines

RECOMMENDATION FOR SPEAKERS

• All speakers must check-in with the technical department from the designated presentation hall with a minimum of 3 hours before the start of the session – earlier if possible. You are welcome to upload your slides the day prior to your presentation as well.
• The presentation remains the property of the author and not to be used without permission.
• Please arrive in time in the conference room before the start of your presentation.
• Tell the moderators any particularities of your presentation and familiarize yourself with remote control projector, timer and microphone.
• Strictly follow the instructions of the moderators.

DATA PRESENTATION:

If using a PowerPoint presentation (or any other PC based application), please note that you need to bring it on USB Memory stick or external hard drive and load it on the computer available in the presentation hall, at least 3 hours before the start of the session.

Please note that the conference computers in the session halls are being supplied with Office 2016 (at least).

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session, at least 3 hours before the start of the session.

Alternatively, you may supply your own laptop computer. In such case, please confirm that it has a VGA socket for external signal check it as soon as you arrive in the session hall where your lecture is taking place, during the coffee or lunch break prior to your session, at least 60 minutes before the start of the session.

Important note for Macintosh users:

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below:

• Save the presentation, which was prepared on a Mac, as a PC-based PowerPoint presentation.
• Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
• Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

Alternatively, you may use your own Macintosh laptop computer. In such case, please advise the operators in the designated presentation hall about it as soon as you arrive, and later on test it, during the coffee or lunch break prior to your session, at least 60 minutes before the start of the session.

We strongly recommend not using personal computers for presentation. Please note that the time used for connecting personal computer will be deducted from the total presentation time.

TECHNICAL SPECIFICATIONS

• Please bring your presentation on the following media: portable USB stick, external hard drive.
• Power Point versions that can be used are: less and at least 2016.
• Save with the extension *. ppt or pps-.-. Do not use the function pack&go. Make sure that all files with movies are saved on separate portable racks.
• Flash animations can not be displayed.
• All files must be in the same directory.
• Do not use passwords for files.
• We recommend the use of common fonts: Times New Roman, Calibri, Verdana, Arial.
• If you are using Power Point or Keynote Mac, please export your presentation as *.ppt-for Windows

MODERATORS RECOMMENDATIONS

Dear colleagues,
The Scientific Committee of the Workshop would like to thank you for your acceptance to moderate one or more sessions. You have an important position in ensuring the success of this events. Hopefully, the following information will be helpful.

Before the session:

• Identify the Workshop Hall where you will chair and arrive a few minutes before the start of the session.
• Meet with technical assistant in charge of this room. If you encounter any problem, please ask the technical assistant to help you in that regard.

During the session:

• Remind the audience to turn their mobile phones on silent mode.
• Start the session on time, even if participation is low.
• Do not accept violations of presentation time.

Announcements:

• • Unauthorized filming and photography during the scientific sessions are prohibited. 
  • Announce the changes that have been made by the organizers (in case there are any).